The Institute of English Studies runs an extensive programme of seminars, conferences, lectures, readings, workshops, and symposia. Some of these events are developed in-house, while others are organised in collaboration with external partners. We welcome proposals across the broad range of English studies topics. 

Running an Event with the Institute of English Studies

Event Proposals

The Institute welcomes proposals for new conferences, seminars, workshops, and symposia. If you intend to propose an event please first look at the existing events schedule; note that we programme up to two years ahead, and a long lead-in time facilitates organisation, advertising and fund-raising. If you are a postgraduate student we will welcome your proposal, but we will want confirmation that you have the support of your department or school. The Institute welcomes collaboration with other academic and cultural institutions and is happy to run joint conferences. Please note, however, that the Institute must handle all financial arrangements associated with the conference.

If you would like to propose a conference, seminar, or other event, please fill in the Event Proposal Form and return it to the Events Officer at iesevents@sas.ac.uk

Event Timeline

TBC

Arrangements

The Institute handles the following arrangements:

  • Nametags
  • Programmes & Abstracts
  • Conference packs
  • Online registration

Catering

The Institute, through the University of London, is able to provide a variety of catering options, from tea/coffee to sit-down meals. Please contact the Events Officer for the catering menu.

Budget

The Institute makes every effort to be transparent in its financial arrangements. For conferences, we budget to cover the costs of the conference and return a surplus of at least £500 per conference day (i.e. we will budget a two-day conference to return a surplus of at least £1000). This surplus is in lieu of a flat ‘administration fee’ and covers the cost of our staff and organisational time. Any surplus beyond this amount will be retained by the Institute and cannot be used for other events nor can it be put toward funding items not included in the agreed budget.    

Our policy of retaining any outstanding surplus beyond this is in place to accommodate the financial risk incurred in running a variety of events (e.g., unrecoverable administrative costs, catering costs, room costs), not just those that are likely to be the most popular, while enabling the Institute to fulfil its academic mission as a non-profit organisation.

Expense Claims

Expense forms should be sent via email (with scanned receipts) directly to the Events Officer. All expense claim forms must be submitted in Excel format only (PDFs, JPEGs or scans of forms will not be accepted). The IES will accept a computer signature or an email from a convenor in place of a hand written signature.

Should you or any speakers experience any issues in filling out the form, please notify the IES Events Officer who will be able to assist, as well as pass your feedback to the Finance team.

Claims should be submitted as soon as possible after the relevant event, and all claims for an event must be submitted by Friday, 19 July 2019.

You can download the form here

Recording Events

Event filming/recording can be arranged, but written consent must be obtained via the SAS Event Recording License Consent Form. Recordings are edited into podcasts and uploaded to the SAS and IES websites.